Northwestern Regional Library System

Mount Airy Public Library
Policy for Public Use of Meeting Rooms

The Library Multi-Purpose room is available for public gatherings of a cultural an educational nature. It is not available for social gatherings, money-raising, or commercial purposes or for the benefit of private individuals.

Procedures Governing the Use of Meeting Rooms
and Exhibit Space

1. Meeting rooms and exhibit space may be used at any time during regular hours of the Library. Library-sponsored events are not subject to this regulation and library-sponsored events shall have priority.
2. The capacity of the room is 80 persons.
3. No fees, dues, or donations may be charged or solicited by the user for any program or exhibit. All programs and exhibits shall be free and open to the public.
4. Booking will be on a first-come, first-served basis. No groups may reserve meeting rooms or exhibit space for the same time continually.
5. Meeting rooms and exhibit space may be booked no more than forty-five days in advance and no less than fourteen days in advance. Exceptions will be considered upon written request submitted to the librarian.
6.Programs and exhibits may not disrupt the use of the library by others. Persons attending the meetings are subject to all library rules and regulations.
7. Library facilities shall be left in a clean and orderly condition. Groups or organizations using the library facilities will be held responsible for any damages, including the carpets which, if stained, shall be cleaned at the expense of the group using the room.
8. Smoking will not be permitted at any time.
9. Serving of meals in the Multi-Purpose room is not permissible. Light refreshments such as tea and cookies will be allowed with prior approval of the library staff. Alcoholic beverages are prohibited.
10. Any group using the Multi-Purpose room or the Exhibit Space shall be responsible for the handling and security of their equipment and exhibits and do so at their own risk. The Library shall not be responsible for theft or damage to property brought into the library or for materials and equipment left in the Library building by the users of the Multi-Purpose room or Exhibit Space.
11. Granting of permission to use library facilities does not constitute an endorsement by the library staff or Board of Trustees of the user or its beliefs.
12. Requests for use of the building should be made to the library staff. A written application will be required. If the use of the meeting room is denied by the Library personnel, the applicant may appeal to the Board of Trustees if a written request is received within five days of the denial.
13. Regulations governing the public use of the Multi-Purpose room or Exhibit Space can be revised only by the Library Board of Trustees.