King Public Library
Policy for Public Use of the Shelton Room

1. The Shelton Room is available for the use of educational, cultural, civic, religious, business and governmental groups to conduct occasional meetings. Trade or professional associations will be considered educational groups.

2. The use of the Shelton Room for commercial meetings will not be permitted. Profit-making organizations sponsoring an educational program of a non-profit nature will be permitted to use this room, provided the meetings are open freely to the general public.

3. The use of the Shelton Room will be limited to meetings for which no admission charge is made, except for meetings and exhibitions sponsored by the library or a non-profit educational group or institution for short-term classes (no more than one class meeting per week), institutes, discussion groups and forums. Any exceptions to this policy will be left up to the discretion of the Branch Librarian.

4. Bookings for use of the Shelton Room should be arranged with the Branch Librarian or designated staff person at least 24 hours in advance and not more than three months in advance. If library equipment (such as audiovisual equipment, markerboard, etc.) will be needed, the person reserving the room must mark the equipment on the application form. You will need to pick up any equipment you need from a library staff member. Reservations are taken on a first-come, first-served basis. Library sponsored programs and events shall have priority. Reservations will not be accepted for a series of meetings of long duration, such as the second Wednesday of each month.

5. If the meeting will be held when the library is not open or before regular library hours, the person reserving the Shelton Room may pick up the room key no more than two days before the scheduled meeting time. They will be asked to sign for the key when they pick it up and when they return it. The key must be returned to a library staff member the next day the library is open.

6. The person or organization should keep in mind the amount of time it will take to set up the room when determining the date and time of the reservation. If the library’s audiovisual equipment is needed, the person or organization must provide a person fully capable of operating the equipment. If the person or organization will be using any media, they are responsible for obtaining the necessary permission from the copyright owner of the media. The library is not responsible for providing this.

7. The person or organization reserving the Shelton Room should be an adult representative of the group (age 18 or over) as they will be held responsible, on the day of use, for leaving the room in a clean and orderly condition. Groups or organizations holding meetings assume all responsibility for setting up and removing tables, chairs and other furniture and equipment. The room should be cleaned after use, including cleaning tables and countertops and any dishes that were used, as well as picking up any trash on the floor and taking out the garbage. The person who reserved the room will be responsible for any damage to library equipment and facilities during their meeting.

8. Persons or organizations using the Shelton Room will be responsible for handling their own exhibits and equipment, and will do so at their own risk. The library does not accept responsibility for theft or damage to property brought into the building.

9. Programs conducted and exhibits placed in the Shelton Room may not disrupt the use of the library by other patrons. Persons attending the meeting are subject to all library rules and regulations.

10. Smoking and alcoholic beverages are prohibited in all areas of the library building, including the Shelton Room and the restrooms.

11. The capacity of the Shelton Room is one hundred (100) persons.

12. Granting of permission to use library facilities does not constitute an endorsement of the user or its beliefs by the Library staff or the Board of Directors. Also, neither the name nor the address or phone number of the Library may be used as the official address or contact information for an individual or organization.

13. Any person or organization that does not abide by the above policies is subject to lose the privilege of using the Shelton Room in the future.

14. Only the Library Board of Trustees can revise regulations governing the public use of the Shelton Room.

This policy was adopted on December 4, 1995.
Amended June 9, 1998, September 18, 2000, March 5, 2001, December 1, 2003

This policy was adopted on December 4, 1995. Amended June 9, 1998, September 18, 2000, March 5, 2001, December 1, 2003

This policy was adopted on December 4, 1995.
Amended June 9, 1998, September 18, 2000, March 5, 2001, December 1, 2003