A. USE OF THE DANBURY LIBRARY MEETING ROOM
1. The meeting room of the library is for the use of educational, cultural, civic, governmental, and religious groups to conduct non-profit meetings and conferences. Trade or professional associations will be considered to be educational groups. NO RENTAL FEE IS CHARGED FOR THESE TYPES OF GROUPS.
Use of the meeting room for social events or by private parties is subject to a rental fee. (See section C.)

2. The use of the meeting room for commercial purposes will not be permitted except that profit-making organizations sponsoring an educational program of a non-profit nature will be permitted. There will be a rental fee for such meetings.

3. Partisan political groups may be allowed use of the meeting room, subject to approval by the Head Librarian and/or the Board of Trustees. Priority may be given to local political organizations or groups. Use of the room by individual political candidates will be subject to private rental fees. (See section C.)

B. ROOM RESERVATIONS/BOOKINGS
1. Arrangements for the use of the meeting room should be made at least twenty-four (24) hours in advance of the opening hour of the meeting, subject to approval by the Head Librarian. The meeting room will be booked on a first-come-first served basis. Any standing reservations must be cleared with and approved by the Head Librarian. Should a meeting conflict with a library function; library use takes precedence.

Revised August 12, 2002

C. SCHEDULE OF RENTAL FEE

The Board of Trustees has final discretion of approving rental requests. Rental fees for the use of the meeting room by private groups or individuals will be charged on the following schedule:

$25.00 during evening hours and weekends.

A $25.00 deposit in addition to the rental fee is required at the time the room key is picked up. The rental fee and the deposit may be paid when the reservation form is completed at least twenty-four (24) hours prior to the opening of hour of the event. The deposit will be returned when the key is returned if the room is in order. Checks for the deposit and the rental fee should be made in two (2) separate amounts of $25.00. The separate checks facilitate the return of the deposit. Returned checks are subject to a $20.00 service charge. Cash is also accepted.

D. RESPONSIBILITIES OF MEETING ROOM USERS:

The person or organization that reserves the meeting room is responsible for all invited quests. Possessing or consuming alcoholic beverages or use of tobacco products are not allowed in the Danbury Public Library.

The person or organization that reserves the meeting room is responsible for setting up the room: arrangement of tables, chairs, etc. Care must be taken when the tables or podium are moved to protect the floor from being scarred or marked in any way.

After the room is used, the responsible party must see that the room is restored to the condition in which it was originally found. The person(s) using the room must provide trash bags and is responsible for the removal of all trash from the premises. In addition, the person(s) is responsible for cleaning up any spills, etc. The library does NOT provide cleaning materials other than brooms and mops which are located in the storeroom of the meeting room.

The person or group using the room will be responsible for any damages to library property and will be asked to pay for the cost of any additional maintenance service caused by misuse of the meeting room.

Groups using the meeting room are responsible for handling their own exhibits and equipment and will do so at their own risk. The library does not accept responsibility for theft or damage to property brought into the building.

E. DENIAL OF MEETING ROOM USE

The Board of Trustees reserves the right to deny use of the Danbury Public Library meeting room to any person or organization that does not abide by the above regulations.

F. REVISION

Only the Board of Trustees of the Danbury Public Library can revise regulations governing the public use of the Danbury Public Library meeting room.

Revised August 12, 2002